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Medical Services >> Medical Records

Medical Records

Your medical record is a collection of information about you and the health care you've received. It is updated each time you see a health care professional.

To Request a Copy of Your Medical Record

Contact Health Information Management (HIM) at 802-888-8269.

We do require a signed authorization from you or your legal representative (see Medical Records Release Authorization under Documents on the right).

Your Medical Record

Your medical record typically includes your medical history, details about your lifestyle (i.e. smoking, competitive athlete, etc.), and family medical history. Results of laboratory tests, screenings and other procedures are included along with medications prescribed and any allergies you may have.

Your medical record may consist of both paper and electronic documentation. As electronic documentation becomes more prevalent, your medical record will be called an Electronic Health Record (EHR).

Your medical record/EHR contains protected health information. Copley Hospital follows the Federal Health Insurance Portability and Accountability Act (HIPAA), which sets a national standard for the privacy of health information.  HIPAA applies only to medical records maintained by health care providers and health plans.

All medical records/EHRs of Copley Hospital patients, regardless of whether they are created at, or received by, Copley, are the property of Copley Health Systems, Inc. The information contained in your Medical Record/EHR is available to you or your legal representative.

Personal Health Records

You may wish to maintain your own health care records. There are several electronic systems available to create your own Personal Health Record (PHR). You can reach them through My Health Online, our patient portal.

These PHR systems allow you to incorporate your medical records, but PHRs do not have the same privacy protection offered by HIPAA.

If you wish to maintain your own PHR, we suggest including the following information: 
         Your Name
         Your blood type
         An emergency contact name and phone number
         Any existing medical conditions, chronic diseases
         List of medications taken/taking and dosage
         List of any allergies or sensitivities you may have
             along with the type of reaction you have had
         Date of your last physical
         List of any major illnesses or surgeries you've had and when
         Results of any tests, screenings
         Any history of family illness


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